Onboard Vendors Faster, With Your Checks Built In
Automate document collection, verification against your approved-vendor criteria, and onboarding workflow routing — inside your systems. No vendor data routed through an external service.
Five steps, agent-automated from end to end
A typical mid-size enterprise takes 3–6 weeks to onboard a new vendor. dodoAI compresses the timeline by automating the steps that don't require human judgment.
Vendor submits required documents
Vendor uploads documents to your secure internal intake portal — registration certificates, tax documents, banking details, liability insurance, and any category-specific certifications. No external form service involved.
Agent extracts key fields
dodoAI reads the submitted documents and extracts structured data — company registration number, tax ID, bank details, certifications, and expiry dates. Document parsing runs entirely inside your environment on your model weights.
Agent checks against your approval criteria
Extracted data is compared against your approved-vendor criteria — minimum insurance coverage, required certifications for each procurement category, blacklist checks against your internal vendor records. All rules are defined by your team during onboarding.
Escalates to procurement team if criteria not met
If any criterion is not satisfied, the agent creates a structured exception report and routes it to the correct procurement team member — identifying which criterion failed and what documentation is missing. Human review is focused, not open-ended.
Approved vendors added to your ERP vendor master
Vendors that pass all criteria are pushed to your ERP vendor master via your existing ERP integration. The onboarding record — documents, extracted fields, criteria results, and decision log — is written to your audit storage.
Map your vendor onboarding process
We start with a process mapping session — documenting your current vendor intake workflow before designing the agent configuration.